Outlook PST Forensics without Outlook Email Client – 2025 Guide

Are you also looking for a solution for how to perform Outlook forensics without MS Outlook email client? Read this blog to know the core techniques of how you can do Outlook PST investigations in the easiest way possible. In this write-up, you will get the appropriate solution. Here, we will discuss all the Outlook PST file forensics without Outlook installation. First of all, let’s take a forum question regarding this. It will help you to clearly understand the needs and challenges that occurred while PST file forensics examinations. 

“Hey guys, I am a digital forensic examiner and I have some PST data files containing emails, calendars, contacts, and other data items that need to examine for forensic purposes. Moreover, it takes so much time in the analysis process while individually opening and analyzing PST files in Outlook one by one. As the process is quite tedious, there is a need for some smart and efficient solutions that can help us to investigate PST files securely and quickly. Please suggest!”

Brief Idea of Outlook PST File and Its Role in PST Forensics

PST stands for a personal storage table which is a proprietary file format from Microsoft. It stores copies of messages, contacts, calendar events, notes, and other items within the Microsoft Outlook email client.

Users also call the PST format file “Personal Folder”. In Microsoft Exchange Server, Outlook data like messages, contacts, notes, calendars, and other items are present on the server. Microsoft Outlook saves a copy of these items or data files on the local computer.

In Outlook 2013 and other earlier versions, the IMAP account stores Outlook data files in .pst format. In Outlook 2016, the IMAP account stores data files in OST (Offline Storage Table) file format.

As far as the Outlook forensics part is concerned, the PST file plays a very significant role in PST investigations in cases. Investigators need to search inside PST files for being closed to evidence. This is so because PST files contain very important information such as complete email conversations, including sender details, timestamps, attachments, and metadata.

PST Files Security and Integrity in MS Outlook

The best thing about PST files is that these files are portable as they are easy to store and share from Outlook application to another without the need for any technical expertise. These files are flexible as you can also trace the email sender’s IP address in Outlook. Additionally, it also has several advantages but has introduced some security issues during its usage, which are as follows:

• The frequent occurrence of data corruption and data loss in MS Outlook.
• In case of a power outage or inadvertently closing of the PC, the PST file disconnects from the configured Outlook profile. Then, it usually shuts the execution process and creates an orphaned PST which is invisible but still contains valuable information.
• Generally, we cannot identify the content of PST files without having Outlook. To access (open & view) the information within the PST files, the message source is crucial.
• PST files containing emails are never properly archived. It happens due to conflicts like misplacement or restriction access. It may become a legal issue at times when email contents are compulsory as evidence.

As we analyzed, PST files are an important cyber-attack vector. So, the maximum types of PST files are encrypted. For those investigations first, we have to decrypt Outlook email for smooth Outlook forensics investigations. Additionally, It contains not only all archived email data of a user’s account but also deleted email data. The most effective and efficient way to secure a PST file is through encryption.

How to Open and Analyze Outlook PST Files without Outlook?

During the Microsoft Outlook PST file forensics, files can be easily analyzed and examined using efficient Email Forensics Software. It is one of the most trusted and secure email forensics tools. The software helps to open and view the Outlook PST files without Outlook. Using this, forensic investigators can easily examine a bulk set of data with ease in a systematic manner. Along with that, it also provides several features and advanced functionalities to examine the PST files.

The tool is enriched with a wide variety of forensic features and also supports different email formats like EML, MSG, OST, OLM, etc. This is globally used by forensic investigators to extract hidden evidence in digital crime scenes. It proves best as an email forensic tool that efficiently helps investigators in examining the Outlook PST files and systematically searches for evidence.

Outlook Forensics In-Depth Analysis Using Forensic Tool

This utility can make the Outlook PST file investigation process easy and save your time by availing its countless features such as:

MULTIPLE EMAIL FORMATS

Email forensic software supports more than 20+ email file formats related to 80+ email clients regardless of desktop-based or web-based email clients.

POWERFUL SEARCH MECHANISM

To examine PST files, user can search the required data by creating their own search filters and also use some in-built searching facilities based on advanced algorithms such as General Search, Proximity to search keywords in Outlook, Regular Expression, Fuzzy Search, Stem Search, Wildcard Search. Besides this, one can make the best use of logical operators (AND, OR, NOT).

HASH ALGORITHM SUPPORT

For forensic hash algorithm analysis of PST files, It provides an option to generate and view the hash values such as SHA-1, SHA-256, and MD5. It allows us to display the hash value for every single data file in Outlook forensics investigations.

EXPORT OPTIONS

To export Outlook PST evidence file without the installation of the Outlook email client, it provides various export file formats which include EML, MSG, HTML, PDF, etc. It also provides an option to save exported reports at any desired location of the system.

Conclusion

Outlook PST files store a huge amount of data including emails, calendars, contacts, notes, etc. During the PST forensics investigations, it is not easy to open and examine each file individually in the Outlook email client. To overcome this problem, there are various pst forensics tools available in the market. But, while doing forensic investigations every examiner should prefer the best and expert’s recommended software. Here through this guide, we have recommended an efficient email forensic tool.

The tool has a wide variety of advanced features that can help a forensic expert to deeply examine the files and extract hidden evidence. With this email forensics tool, users can examine PST files and investigate Outlook data in a hassle-free manner by availing of its ultimate features and functionalities.

Frequently Asked Questions

Q. Is it necessary to install MS Outlook for forensic analysis of PST files?
No, using this futuristic email forensic software, there is no need to install MS Outlook application to analyze PST files for Outlook forensics.

Q. Can I export PST files into EML files with attachments using this tool?
Yes, you can export Outlook PST files into EML ,or any other file formats by using MailXaminer software.

Q. Can I install this utility in Windows OS?
Yes, this software is compatible with all versions of Windows OS including the latest Windows 11.

Q. What is the maximum size of PST files that I can add to this software for Outlook PST file forensics?
This remarkable software is designed in a manner wherein users can upload PST files of any size to thoroughly examine the Outlook PST data.